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• Click on “View account” which will take you to browser and you are able to modify Password and change security info.

• Set Status Message

Best Practices for profile: -

• Use a clear, professional profile picture
• Ensure your display name is easily recognizable
• Keep your job title and department up to date

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Teams and Channels

Channels

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• Choose privacy settings (Standard or Private) [prefer selecting private channel if it’s not for entire organization

Best Practices: -

• Use clear, descriptive names
• Avoid creating too many channels
• Consider using private channels for sensitive discussions

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Creating Shared Channels Within a Team

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Compose your message in the box at the bottom of the screen

Best Practices for Chat in Microsoft Teams: -

• Use Channels for Team Conversations: For structured team-wide communication, use channels instead of group chats.
• Keep Conversations Organized: Use threads in channels and reply to specific messages in group chats to maintain context.
• Leverage Integrations: Utilize apps and bots in chats to automate workflows, assign tasks, and improve collaboration.
• Stay On Topic: For quick, direct conversations, keep personal or non-work-related chats separate to maintain professionalism in the workspace.

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Meetings

Microsoft Teams provides robust features for conducting virtual meetings, from quick check-ins to large presentations.

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• Raise your hand for any queries

• More options (…)

Best Practices for Meetings: -

• Test your audio and video before joining
• Use background blur or virtual backgrounds in distracting environments
• Mute your microphone when not speaking
• Use the raise hand feature to indicate you want to speak

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File Sharing and Collaboration

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• Multiple team members can now edit simultaneously

Best Practices for File Collaboration: -

• Use descriptive file names
• Utilize version history for important documents
• Communicate with co-authors using comments or the chat feature

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Advanced Features

Using Apps and Integrations

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• The app’s output will appear in your conversation

Popular Types of Teams Apps: - Project management tools - Polls and surveys - Workflow automation - External service integrations (e.g., Jira, Confluence, My Helpdesk)

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FAQs

General Questions

Q1: What is Microsoft Teams?

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After deleting the contents, restart Teams.

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If you’re experiencing issues, Connect with IT Helpdesk of Piramal Foundation

Portal : https://support.piramalfoundation.org

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