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Business Requirements Document (BRD)

Date

Version Number

Author

Approved By

Document change reference

12/31/2024

1.0

Shreshtha

 


Initial draft on following features:

  1. Bulk user registration feature
  2. Beneficiary consent process
  3. ASHA Incentive Claim form




Contents

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Introduction
Document Purpose
About Piramal Swasthya
Background
1.1 Background of ASHA Concept
Scope of Work
AMRIT Admin web portal enhancements
Bulk User Registration
FLW App enhancements
Implement Beneficiary Consent process
Beneficiary Consent using OTP approach
Feature: File Upload
Feature: Help Module
ASHA Incentives



Definitions, Acronyms, and Abbreviations

S. No

Term / Acronym / Abbreviation

Full form/ Definition

1

FLW

Frontline Health Workers; i.e. ASHA, ANM and AWW

2

ASHA

Accredited Social Health Activist


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Introduction

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In FLW Android Mobile App, design and development of new features and enhancements specified in this Business requirements document.
Including FLW App dependent backend tasks (related to new APIs, business logic, database).
Tasks related to AMRIT Admin web portal related enhancements specified in this Business requirements document.

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AMRIT Admin web portal enhancements

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  1. New User Creation:
    • Currently the system supports creating single User at a time,
    • Bulk user creation simplifies registration for 100+ users by allowing Excel-based upload.
  2. Bulk User Creation Process:
    • Download Template: Users must download a predefined Excel template containing all necessary fields with mandatory fields marked (star).
    • Fill Template: Users fill the template with the required data. Mandatory fields must be completed with valid input.
    • Upload Template: The completed template is uploaded back into the system.
    • Validation: System validates each record and:
      • Creates users with valid data.
      • Logs errors for records with invalid/missing data.
    • Feedback:
      • Show success count (e.g., "15 out of 20 users created successfully").
      • Provide an error log file for failed records with reasons for failure

Mockup:

 



S No

Name of Data Field

Field Type

Value/ Options

Validation/ Logic/ Condition


1.

Download Bulk User Template

Button

 


  • Allow user to download a predefined Excel template
  • The structure for the Excel template has two tabs
  • Tab 1: Bulk User Details

    This tab contains the field names listed horizontally as provided in below fields. It serves as the main data entry section, where users will fill out the required information based on the guidelines provided in "Tab 2: Help" Sheet
  • Tab 2: Help

    This tab provides additional guidance, dropdown options, and validation logic for each field in "Tab 1: Bulk User Details". It ensures users understand how to fill out the template correctly and the possible values for each field.


2.

Title

Dropdown

Major,
Madam,
Mr.,
Mrs.,
Ms.,
Dr.,
Baby,
Master,
Capt.,
Prof.,
Col.,
Md.,
Smt.,
Lt.,
Unknown

  • Mandatory
  • Must match one of the predefined dropdown options.


3.

First Name

Text

Any

  • Mandatory
  • Alphabetic characters only; Max length: 50;
  • No special characters or numbers are allowed.


4.

Middle Name

Text

Any

  • Optional
  • Alphabetic characters only; Max length: 50;
  • No special characters or numbers are allowed.

5.

Last Name

Text

Any

  • Mandatory
  • Alphabetic characters only; Max length: 50
  • No special characters or numbers are allowed.

6.

Gender

Dropdown

Female,
Male,
Transgender

  • Mandatory

7.

Contact No.

Numeric

 


  • Mandatory
  • Must be exactly 10 digits;
  • 10-digit number starting with 6,7, 8, 9 only
  • Numeric only.



8.

Designation

Dropdown

  • Administrator
  • ASHA Counsellor
  • Dean
  • Medical College
  • Director
  • Medical & Health Department
  • Doctor
  • Driver
  • Mandatory

9.

Emergency Contact No.

Numeric

 


  • Mandatory
  • Must be exactly 10 digits;
  • 10-digit number starting with 6,7, 8, 9 only
  • Numeric only.

10.

Date of Birth

Date

Date Format

  • Mandatory
  • Must follow the format DD/MM/YYYY;
  • Invalid format will be rejected.


11.

Age

Numeric

Any

  • Mandatory
  • Must be exactly 2 digits;
  • Numeric only


12.

Email

Text

 


  • Mandatory
  • Must be in a valid email format (e.g., user@example.com).



13.

Marital Status

Dropdown

Divorced, Married, Not Applicable, Separated, Unmarried, Widow, Widower

 



14.

Aadhar No.

Numeric

12-digit number

  • Must be exactly 12 digits
  • Allow Numeric values only.


15.

PAN Card No.

Alphanumeric

Any valid PAN format

  • Must follow valid PAN card format (e.g., ABCDE1234F).
  • Allow Alphanumeric Values only.



16.

Qualification

Dropdown

Graduate, Post Graduate & Above, Secondary, Senior Secondary, Under Graduate

 


17.

Father's Name

Text

Any

  • Alphabetic characters only; Max length: 50
  • No special characters or numbers.


18.

Mother's Name

Text

Any

  • Alphabetic characters only
  • Max length: 50,
  • No special characters or numbers.


19.

Community

Dropdown

General, SC, ST, BC, OBC, OC, Not given

  • Must match one of the predefined dropdown options.



20.

Religion

Dropdown

Hindu, Muslim, Christian, Sikh, Buddhism, Jainism, Other, Parsi, Not Disclosed

  • Must match one of the predefined dropdown options.


21.

Current Address

Text

Any

  • Mandatory
  • Must include Address Line 1, State, District, and Pin-code; Pin-code must be numeric and 6 digits.


22.

Permanent Address

Text

Any

  • Optional;
  • Must include Address Line 1, State, District, and Pin-code; Pin-code must be numeric and 6 digits.


23.

Date of Joining

Date

DD/MM/YYYY

  • Mandatory
  • Must follow the format DD/MM/YYYY; Invalid format will be rejected.



24.

Upload Template

Button

Upload completed template

  • The completed template must be allowed to Upload, Display Processing bar
  • The system must validate each record
  • Show success count (e.g., "15 out of 20 users created successfully").
  • Display an error msg for failed records with reasons for failure and Serial. No that it is belonging to

 

 

 

 

 

 

 

 

 

 













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FLW App enhancements

...

Now consent via OTP should be mandated for Head of the Family and Family Members registration. Once Household registration is completed, proceed with Head of the Family and Family Members registration with taking proper consent by verifying OTP sent on beneficiary's Mobile number via SMS.
Use cases:
Successfully OTP verified records, should sync to server and indicate with green colour symbol on beneficiary card as "consent is taken"
Beneficiary records that are not verified with OTP, should not sync to server, should save as draft and indicate with orange colour symbol on beneficiary card to notify "consent is due"
Existing Beneficiary records that are already synced to server, but OTP consent is not verified earlier, should indicate with yellow colour symbol on beneficiary card to notify "record is synced but consent is due"
Beneficiary records should be flag based on the status of consent
In Beneficiary line listing, should have a filter to sort the records based on the status of consent

Name of Data Field

Field Type

Field Type

Validation/ Logic/ Condition

Mobile Number

Text

 


  • Mandatory
  • After entering the Mobile number in the textbox, enable the "Send OTP" button
  • By default, show Mobile Number of Head of Family
  • Should allow to edit Mobile Number
  • Must be exactly 10 digits;
  • 10-digit number starting with 6,7, 8, 9 only
  • Allow only Numbers

Send OTP

Button

 


  • This Button should be in green on right corner below Mobile Number.
  • It should initiate a request to generate OTP & send OTP via SMS to the above mentioned mobile number
  • In case of failed attempts, enable "Resend" OTP button

Resend OTP

Button

 


  • Regenerate OTP and send to the mobile number

OTP Verification

Textbox

 


A) Online Mode
1. Head of Family Member Registration:

  • After entering the "Mobile number of the Head of the Family," enable the "Send OTP" button in green on right corner

    2. Family Member Registration:
  • Under "Members," after entering the Contact Number, enable the "Send OTP" button in green.

    3.All Beneficiaries:
  • If OTP verification is pending, display a navigation button to "Verify OTP."

    4.OTP Verification Details
  • Allowed OTP: Numerical codes only, 4 digits long.
  • Verification Process:
  • Verify OTP against the generated code.
  • Set a 15-minute time limit for OTP entry.
  • Valid OTP within timeframe: Display "OTP Verified successfully."
  • Invalid OTP or timeout:
  • Display "Session Expired"
  • ASHA needs to request a new OTP in subsequent visits.
  • Not validated from server: Keep in draft mode

    5.Enable Mode (During Internet Availability)
  • Display a green "Send OTP" button.
  • If no OTP is received, allow editing of the mobile number and resending the OTP.

    C)Offline Mode
    1.New Registration:
  • After entering the mobile number, Disable the "Send OTP" button.
  • Allow form submission and save as draft.
  • On the card, display a "Verify OTP" navigation button beside the contact number in orange.
  • This beneficiary should not sync to the server.
  • Clicking the button opens the consent form in edit mode with no data loss.

    2.Household Submission
  • Do not sync or generate an ID until the Head of Family's consent management is completed and verified..

    D)OTP Verification Status Indicators
    1.Verification Pending: "Orange icon" with text beside the contact number.
    2.Verification Not Done for Existing Records: "Red icon" with text in the right corner of the card. ASHA can recognize this and add the consent for older records
    3.Verification Done: "Green icon" with text.
    Additional Features
  • Auto-Submit: Automatically submit once all OTP digits are entered.
  • Auto-Close: Close the card after OTP verification attempt (successful or unsuccessful).

 

 

 

 







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Feature: File Upload

...


MOCKUP for MCP CARD UPLOAD
Upload MCP Card
MCP Card Related Fields (Under ANC Module)

Name of Data Field

Field Type

Field Type

Validation/ Logic/ Condition

MCP card Upload

Button

 

  • Allows uploading MCP card during any ANC visit.
  • Only the latest MCP card is retained.
  • Indicates the uploaded status with a visible icon.

File Overwrite Logic

System
Action

 

  • When a new birth certificate is uploaded, the previous file is overwritten.
  • Retain only the latest uploaded version.
  • Display icon or text indicating that the MCP card has been successfully uploaded.

View Uploads

Button

 

  • Displays the latest uploaded MCP card.

Allowed File Types/File Size

 


 

  • Accept JPG, PNG, and PDF files.
  • Maximum file size of 5 MB per upload.



MOCKUP for Birth Certificate UPLOAD (Under Child Registration Module)
Upload Birth Certificate

Birth Certificate Related Fields (Under Child Registration Module)

Name of Data Field

Field Type

Field Type

Validation/ Logic/ Condition

Birth Certificate Upload

Button

 


  • User can upload Birth Certificate in Child registration.
  • Enables file upload for the birth certificate during child registration.
  • If not available during initial registration, can be added later during edit.
  • Option to upload both sides (front and back) of the birth certificate.

File Overwrite Logic

System
Action

 


  • When a new birth certificate is uploaded, the previous file is overwritten.
  • Retains only the latest uploaded version..

View Uploads

Button

 


  • Displays the latest uploaded MCP card.

Allowed File Types/File Size

System
Action

 


  • Accept JPG, PNG, and PDF files.
  • Maximum file size of 5 MB per upload.



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Feature: Help Module

The Help Module assists ASHA workers by providing comprehensive guidance on application functionalities through a user-friendly interface.

  1. Help Module Access:
    • The Help Module must be accessible via the hamburger icon in the main menu.

...

    • An icon for accessing the PDF-based user manual must be provided in the Help Module.
    • The PDF manual will be pre-uploaded and include detailed guidance on system usage.

      Name of Data Field

      Field Type

      Field Type

      Validation/ Logic/ Condition

      User Guide

      Button

       


      • Displays a comprehensive user guide covering all key features and functionalities.

      Video Tutorial Icon

      Button

       


      • Videos must play offline, ensuring accessibility without internet connectivity.

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      ASHA Incentives

      1.Incentives for ASHAs: Quarterly Visits under HBYC in Aspirational Districts
  • This initiative is part of the Health and Wellness initiative under the Home-Based Young Childcare (HBYC) program.

...