Page History

Date

Version Number

Author

Approved By

Document change reference

12/31/2024

1.0

Shreshtha

Initial draft on following features:

1. Bulk user registration feature
2. Beneficiary consent process
3. ASHA Incentive Claim form

1

FLW

Frontline Health Workers; i.e. ASHA, ANM and AWW

2

ASHA

Accredited Social Health Activist

1.

Download Bulk User Template

Button

• Allow user to download a predefined Excel template
• The structure for the Excel template has two tabs
• Tab 1: Bulk User Details
  
  This tab contains the field names listed horizontally as provided in below fields. It serves as the main data entry section, where users will fill out the required information based on the guidelines provided in "Tab 2: Help" Sheet
• Tab 2: Help
  
  This tab provides additional guidance, dropdown options, and validation logic for each field in "Tab 1: Bulk User Details". It ensures users understand how to fill out the template correctly and the possible values for each field.

2.

Title

Dropdown

Major,
Madam,
Mr.,
Mrs.,
Ms.,
Dr.,
Baby,
Master,
Capt.,
Prof.,
Col.,
Md.,
Smt.,
Lt.,
Unknown

• Mandatory
• Must match one of the predefined dropdown options.

3.

First Name

Text

Any

• Mandatory
• Alphabetic characters only; Max length: 50;
• No special characters or numbers are allowed.

4.

Middle Name

Text

Any

• Optional
• Alphabetic characters only; Max length: 50;
• No special characters or numbers are allowed.

5.

Last Name

Text

Any

• Mandatory
• Alphabetic characters only; Max length: 50
• No special characters or numbers are allowed.

6.

Gender

Dropdown

Female,
Male,
Transgender

• Mandatory

7.

Contact No.

Numeric

• Mandatory
• Must be exactly 10 digits;
• 10-digit number starting with 6,7, 8, 9 only
• Numeric only.

8.

Designation

Dropdown

• Administrator
• ASHA Counsellor
• Dean
• Medical College
• Director
• Medical & Health Department
• Doctor
• Driver

• Mandatory

9.

Emergency Contact No.

Numeric

• Mandatory
• Must be exactly 10 digits;
• 10-digit number starting with 6,7, 8, 9 only
• Numeric only.

10.

Date of Birth

Date

Date Format

• Mandatory
• Must follow the format DD/MM/YYYY;
• Invalid format will be rejected.

11.

Age

Numeric

Any

• Mandatory
• Must be exactly 2 digits;
• Numeric only

12.

Email

Text

• Mandatory
• Must be in a valid email format (e.g., user@example.com).

13.

Marital Status

Dropdown

Divorced, Married, Not Applicable, Separated, Unmarried, Widow, Widower

14.

Aadhar No.

Numeric

12-digit number

• Must be exactly 12 digits
• Allow Numeric values only.

15.

PAN Card No.

Alphanumeric

Any valid PAN format

• Must follow valid PAN card format (e.g., ABCDE1234F).
• Allow Alphanumeric Values only.

16.

Qualification

Dropdown

Graduate, Post Graduate & Above, Secondary, Senior Secondary, Under Graduate

17.

Father's Name

Text

Any

• Alphabetic characters only; Max length: 50
• No special characters or numbers.

18.

Mother's Name

Text

Any

• Alphabetic characters only
• Max length: 50,
• No special characters or numbers.

19.

Community

Dropdown

General, SC, ST, BC, OBC, OC, Not given

• Must match one of the predefined dropdown options.

20.

Religion

Dropdown

Hindu, Muslim, Christian, Sikh, Buddhism, Jainism, Other, Parsi, Not Disclosed

• Must match one of the predefined dropdown options.

21.

Current Address

Text

Any

• Mandatory
• Must include Address Line 1, State, District, and Pin-code; Pin-code must be numeric and 6 digits.

22.

Permanent Address

Text

Any

• Optional;
• Must include Address Line 1, State, District, and Pin-code; Pin-code must be numeric and 6 digits.

23.

Date of Joining

Date

DD/MM/YYYY

• Mandatory
• Must follow the format DD/MM/YYYY; Invalid format will be rejected.

24.

Upload Template

Button

Upload completed template

• The completed template must be allowed to Upload, Display Processing bar
• The system must validate each record
• Show success count (e.g., "15 out of 20 users created successfully").
• Display an error msg for failed records with reasons for failure and Serial. No that it is belonging to

MCP card Upload

Button

• Allows uploading MCP card during any ANC visit.
• Only the latest MCP card is retained.
• Indicates the uploaded status with a visible icon.

File Overwrite Logic

System
Action

• When a new birth certificate is uploaded, the previous file is overwritten.
• Retain only the latest uploaded version.
• Display icon or text indicating that the MCP card has been successfully uploaded.

View Uploads

Button

• Displays the latest uploaded MCP card.

Allowed File Types/File Size

• Accept JPG, PNG, and PDF files.
• Maximum file size of 5 MB per upload.

Birth Certificate Upload

Button

• User can upload Birth Certificate in Child registration.
• Enables file upload for the birth certificate during child registration.
• If not available during initial registration, can be added later during edit.
• Option to upload both sides (front and back) of the birth certificate.

File Overwrite Logic

System
Action

• When a new birth certificate is uploaded, the previous file is overwritten.
• Retains only the latest uploaded version..

View Uploads

Button

• Displays the latest uploaded MCP card.

Allowed File Types/File Size

System
Action

• Accept JPG, PNG, and PDF files.
• Maximum file size of 5 MB per upload.

Auto-populate

Auto-populate

Contact No. 1

• Contact No. 1: This number should Auto-fill
• Contact No. 2: This should be free text and Non
•  Non-Mandatory;
• Accept numeric (integer) value only
• Accept 10 digits only
• Should not start form zero
• Should start with digit 6, 7, 8 or 9

Should Not accept all same digits

SC/HWC/TG Hosp

• Accept alpha-numeric values
• Character limit 100

Block

• Accept alpha-numeric values
• Character limit 100

Husband’s Name

Nearest SC/HWC

• Accept alpha-numeric values
• Character limit 100

Nearest 24*7 PHC

• Accept alpha-numeric values
• Character limit 100

Nearest FRU

• Accept alpha-numeric values
• Character limit 100

Nearest USG centre

• Accept alpha-numeric values
• Character limit 100

Blood Group

 Spinner

Choose:

• A +ve 
• B +ve 
• AB +ve
• O +ve
• A -ve
• B -ve
• AB -ve
• O -ve

Auto Fill if available

OR

Blood donors identified

Text Box

• Accept alphabets only
• Character limit 50

All letter should be in caps

Birth Companion

Text Box

• Accept alphabets only
• Character limit 50

Person who will take

care of Children, 

if any when the PW

 is admitted for delivery

Text Box

• Accept alphabets only
• Character limit 50

Name and Contact number

of VHSND/Community

member for support

during emergency

Text Box

• Accept alphabets only
• Character limit 100

Mode of transportation in

case of labor Pain

Text Box

• Accept Alpha-numeric values
• Character limit 100

Submit

Button

Once submitted, change the Color of

button “Micro Birth Plan” to

Orange on the Card

Spinner