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  1. Bulk User Creation Process:

    • Download Template: Admin must download a predefined Excel sheet template containing all necessary metadata fields including optional and mandatory fields marked with star ((red star)).

    • Fill Template: Admin should fill the excel sheet template with the necessary Users' details including optional and mandatory fields. Mandatory fields must be completed with valid data.
    • Upload Template: The filled excel sheet template is imported using upload function.
    • Validation: System should validate each record as follows:
      • Create User accounts for valid data.
      • Reject creating accounts for invalid data
      • Provide a log report with reason for each record, like invalid/missing data.
    • Feedback:
      • Show success message with count (e.g., "15 out of 20 users created successfully").
      • Provide an error log file for failed records with reasons for failure

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S No

Name of Data Field

Field Type

Value/ Options

Validation/ Logic/ Condition


1.

Download Bulk User Template

Button


  • Allow user to download a predefined Excel template
  • The structure for the Excel template has two tabs
  • Tab 1: Bulk User Details

    This tab contains the field names listed horizontally as provided in below fields. It serves as the main data entry section, where users will fill out the required information based on the guidelines provided in "Tab 2: Help" Sheet
  • Tab 2: Help

    This tab provides additional guidance, dropdown options, and validation logic for each field in "Tab 1: Bulk User Details". It ensures users understand how to fill out the template correctly and the possible values for each field.


2.

Title

Dropdown

Existing Master Values

  • Mandatory
  • Must match one of the predefined dropdown options.


3.

First Name

Text

Any

  • Mandatory
  • Alphabetic characters only; Max length: 50;
  • No special characters or numbers are allowed.


4.

Middle Name

Text

Any

  • Optional
  • Alphabetic characters only; Max length: 50;
  • No special characters or numbers are allowed.

5.

Last Name

Text

Any

  • Mandatory
  • Alphabetic characters only; Max length: 50
  • No special characters or numbers are allowed.

6.

Gender

Dropdown

Female,
Male,
Transgender

  • Mandatory

7.

Contact No.

Numeric


  • Mandatory
  • Must be exactly 10 digits;
  • 10-digit number starting with 6,7, 8, 9 only
  • Numeric only.



8.

Designation

Dropdown

  • Existing Master Data
  • Mandatory

9.

Emergency Contact No.

Numeric


  • Mandatory
  • Must be exactly 10 digits;
  • 10-digit number starting with 6,7, 8, 9 only
  • Numeric only.

10.

Date of Birth

Date

Date Format

  • Mandatory
  • Must follow the format DD/MM/YYYY;
  • Invalid format will be rejected.


11.

Age

Numeric

Any

  • Mandatory
  • Must be exactly 2 digits;
  • Numeric only


12.

Email

Text


  • Mandatory
  • Must be in a valid email format (e.g., user@example.com).



13.

Marital Status

Dropdown

Divorced, Married, Not Applicable, Separated, Unmarried, Widow, Widower



14.

Aadhar No.

Numeric

12-digit number

  • Must be exactly 12 digits
  • Allow Numeric values only.


15.

PAN Card No.

Alphanumeric

Any valid PAN format

  • Must follow valid PAN card format (e.g., ABCDE1234F).
  • Allow Alphanumeric Values only.



16.

Qualification

Dropdown

Graduate, Post Graduate & Above, Secondary, Senior Secondary, Under Graduate


17.

Father's Name

Text

Any

  • Alphabetic characters only; Max length: 50
  • No special characters or numbers.


18.

Mother's Name

Text

Any

  • Alphabetic characters only
  • Max length: 50,
  • No special characters or numbers.


19.

Community

Dropdown

General, SC, ST, BC, OBC, OC, Not given

  • Must match one of the predefined dropdown options.



20.

Religion

Dropdown

Hindu, Muslim, Christian, Sikh, Buddhism, Jainism, Other, Parsi, Not Disclosed

  • Must match one of the predefined dropdown options.


21.

Current Address

Text

Any

  • Mandatory
  • Must include Address Line 1, State, District, and Pin-code; Pin-code must be numeric and 6 digits.


22.

Permanent Address

Text

Any

  • Optional;
  • Must include Address Line 1, State, District, and Pin-code; Pin-code must be numeric and 6 digits.


23.

Date of Joining

Date

DD/MM/YYYY

  • Mandatory
  • Must follow the format DD/MM/YYYY; Invalid format will be rejected.



24.

Upload Template

Button

Upload completed template

  • The filled excel sheet template should be allowed to import
  • Display Processing bar
  • The system must validate each record
  • Show success count (e.g., "15 out of 20 users created successfully")
  • Provide a log report with reason for every failed records (like invalid name, mobile no, email, State, district, etc)

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3.5 ASHA Incentives

Purpose:

The ASHA Incentive module is designed to calculate the incentive amount based on the healthcare activities completed by ASHA workers. It enables ASHAs to generate a detailed incentive claim in PDF format, which can be submitted to the appropriate portal for disbursement. This ensures that ASHAs have a transparent and accurate record of their eligible incentives, helping them claim their earnings without missing any completed work.

ASHA Incentive Claim Process and Tracking

ASHAs are entitled for performance based incentives fixed by the NRHM State HQ for prefixed activities only. The performance based incentives required to be given on monthly basis to ASHA.

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