Field	Detail
Project	AMRIT - Inventory Management Module ; TBMJA
Prepared By	Pranoti Monde
Date	16th September 2026
Version	0.1
Status	Draft

1. Introduction

1.1 Purpose

This document captures the business requirements for the Inventory Management module spanning the admin Portal and camp-level local servers (camp laptops), the synchronization between them, the backend APIs supporting the StopTB drug master and local stock management

2. Required Changes in AMRIT Inventory Management Module

2.1 Purpose of This Section

The existing AMRIT platform already has a live Inventory Management Module, with an Admin Portal for master-data configuration. Highlighting the sections that will get added to the flow :

Supplier Master (No change in the form)
Manufacturer Master (No change in the form)
Pharmacological Category Master (No change in the form)
New section: Device Master - Refer Section 2.3.2
Item Category Master (Can include category name like X-Ray machine, PPE kit)
Unit of Measure Master (No change in the form)
Item issue method config (No change in the form)
Expiry date alert config (No change in the form)
Item Master (Changes suggested) - Refer Section 2.3.1
New section: Device Inventory - Refer Section 2.3.3
Facility type master
Main store and substore
Item to Store Mapping
Item to facility mapping
Van/parking place to store mapping.

This BRD is not proposing a new module from scratch - it is defining the changes required on top of what already exists. This section exists specifically to answer that question for the Admin Portal component, where all inventory master data is configured and from which it synchronizes out to various service line.

2.2 As-Is → To-Be —Admin Portal Changes

#	Current State (As-Is)	Required Change (To-Be)	Related Requirement(s)
1	Inventory → Master All the dropdown right now for service line have only option of HWC	Add one more service line for Stop TB
2	No master exists to catalog device types (Xray device, Truenat device, Glucometer, etc.) at a generic/model level	Add a new Device Master (generic catalog — see 2.3, Table A)	—
4	No facility to register the specific physical units of a device (serial number, manufacturer, purchase details)	Add a new Item Master → Device Inventory section (instance-level — see 2.3, Table C)	—
2	Item Category sits away from Item Type in the field sequence	Reorder the form so Item Category sits immediately next to Item Type; disable/hide medicine-only fields when Item Type = Non-Medical (see 2.3, Table A)	—
5	AMC/warranty tracking does not exist anywhere in the module	Add a separate Device AMC/Warranty form, linked to each Device Inventory record (see 2.3, Table D)	—
6	No way to assign a specific device unit to a camp/store location	Add a new Device to Camp/Store Mapping (see 2.3, Table E)	—
7	Item Master is currently a single undifferentiated catalog	Item Master should hold only consumable/issuable items. A device (e.g. the X-ray machine itself) does not appear in Item Master — it lives in Device Master/Device Inventory instead. Elsewhere in the system (e.g. a test-order or requisition filter), "X-ray" appears as a filter/selector, not as an Item Master entry.	—

2.3 Section wise Detailing

2.3.1. Item Master (existing form, changes only)

Item Type stays a two-way radio (Medical / Non-Medical) - Device is deliberately not a third Item Type; it is handled by the new masters in Tables 2.3.2 & 2.3.3

Name of Data Field	Field Type	Value/Options	Validation/Logic/Condition
Item Type	Radio button	Medical Non-Medical	Mandatory
Item Category	Dropdown (single-select)	e.g. Drugs, Non-Medical Consumables, Lab Devices, Devices/Equipment, PPE	Mandatory. Moved to sit directly next to Item Type in the field sequence.
Item Code	Text	—	Mandatory. Must be unique.
Item Name	Text	—	Mandatory. Existing validation.
Snomed CT Code		—	Enabled only when Item Type = Medical.
Snomed CT Term		—	Enabled only when Item Type = Medical.
Strength		—	Enabled/mandatory only when Item Type = Medical.
UOM	Enabled	Medical: mg, ml. Non-Medical: Piece, Number, Box/Kit	Shown for both Medical and Non-Medical (see open point on syringe/needle sizing below).
Drug List Type	Disabled by default	—	Enabled only when Item Type = Medical.
Item Form	Disabled by default	—	Enabled only when Item Type = Medical.
Pharmacology Category	Disabled by default	—	Enabled only when Item Type = Medical.
Manufacturer	Dropdown/Text	From Manufacturer Master	Mandatory for all Item Types.
Drug Type	Disabled by default	Scheduled / Non-Scheduled	Enabled only when Item Type = Medical.
Composition	Disabled by default	—	Enabled/mandatory only when Item Type = Medical.
Route Of Admin	Disabled by default	—	Enabled only when Item Type = Medical.
Item Description	Text (multi-line)	Free text	Optional, shown for all Item Types.

2.3.2. Device Master (NEW)

Generic device catalog, e.g. "Truenat Device," "X-ray Device," "Glucometer." Consumables tied to a device (e.g. glucometer strips) are not here - they stay in regular Item Master.

Name of Data Field	Field Type	Value/Options	Validation/Logic/Condition
Device Code	Text	Free text	Mandatory
Device Name	Text	e.g. Truenat Device, X-ray Device, Glucometer	Mandatory Generic/model-level name, not a per-unit record.
Device Description	Text (multi-line)	Free text	Optional

2.3.3. Device Inventory (NEW)

Item Master → Device Inventory (NEW) — the specific, physical units owned (e.g. this facility's actual glucometer unit).

Name of Data Field	Field Type	Value/Options	Validation/Logic/Condition
Device Master Reference	Dropdown	From Device Master	Mandatory. Links this unit to its generic device type.
Device Number / Serial Number	Text	Free text	Mandatory. Distinguishes multiple units of the same device model.
Manufacturer	Dropdown/Text	From Manufacturer Master	Mandatory.
Device Brand Name	Text	Free text	Optional.
Supplier	Dropdown	From Supplier Master	Optional.
Date of Purchase	Date picker	Date	Optional.
Cost	Numeric	Currency value	Optional.
AMC Cost (summary)	Numeric	Currency value	Optional — quick-reference figure; full AMC details captured separately in Table D.

Item Master -> Item Type -> Device Form

Name of Data Field	Field Type	Value/Options	Validation/Logic/Condition
Item Type	Radio Button	· Medical · Non-Medical	· Is Mandatory
Item Code	Text	Mandatory	· Must be unique.
Item Name	Text	Mandatory	· Existing validation
Snomed CT Code	Disabled		· Shown only when Item Type = Medical. · Hidden/disabled when Item Type = Non-Medical
Snomed CT Term	Disabled		· Shown only when Item Type = Medical. · Hidden/disabled when Item Type = Non-Medical
Strength	Disabled	-	· Required when Item Type = Medical. · Hidden/disabled when Item Type = Non-Medical
UOM	Disabled	-	· Shown for Medical and Non-Medical. · Hidden for Device - a Device is tracked as a discrete asset, not a stocked quantity.
Item Category	Dropdown (single-select)	· Drugs, · Non-Medical Consumables, · Lab Devices, · Devices/Equipment · PPE
Drug List Type	Disabled		· Shown only when Item Type = Medical. Hidden/disabled when Item Type = Non-Medical or Device.
Item Form	Disabled		· Shown only when Item Type = Medical. · Hidden/disabled when Item Type = Non-Medical or Device (per FR-ADM-07).
Pharmacology Category	Disabled		· Shown only when Item Type = Medical. · Hidden/disabled when Item Type = Non-Medical
Manufacturer	Dropdown / Text	From Manufacturer Master	· Required for all Item Types.
Drug Type	Disabled		· Shown only when Item Type = Medical. · Hidden/disabled when Item Type = Non-Medical or Device.
Composition	Disabled		· Required when Item Type = Medical. · Hidden/disabled when Item Type = Non-Medical or Device.
Route Of Admin	Disabled		· Shown only when Item Type = Medical. · Hidden/disabled when Item Type = Non-Medical or Device.
Item Description	Text (multi-line)	Free text	Optional, shown for all Item Types.

For for NEW DEVICE : UNDER Device Inventory

Serial Number	Text	Free text	· New field. · Is Mandatory · Required when Item Type = Device, to distinguish multiple units of the same device model.
AMC/Warranty Start Date	Date picker	Date	· New field. · Optional, · shown only when Item Type = Device.
AMC/Warranty End Date	Date picker	Date	· New field. · Optional, · shown only when Item Type = Device. Should trigger an expiry-style alert similar to batch expiry, but for warranty lapse.
Asset Status	Dropdown	Active / Under Maintenance / Condemned	· New field. · Required when Item Type = Device (per NTEP condemnation guidance, Appendix A).

Device master is different than device inventory

For e.g HPCL glucometer is Device Master and related to this inventory will be stripes

Device master will have generic name : Xray device, Truenat device,

Add new 1: ITEM Category MASTER ~DEVICE MASTER

Add new 2: Item Master ~ Device Inventory

Supplier,

device number

Refer to above table

GPT – parameters for device varialble. Manufacture, device brand name, supplier, date of purchase. , also put cost in this (keep it optional)

AMC cost also include

Keep AMC separate section – a new form

Add new 3 : Add Device to Camp/Store Mapping

Show only list of devices

Device items carry an Item-to-Store/Facility mapping instead of batch/expiry/quantity.

They shall instead carry an Item-to-Store/Facility mapping so each physical unit can be assigned and tracked by location.