Field	Detail
Project	AMRIT - Inventory Management Module ; TBMJA
Prepared By	Pranoti Monde
Date	16th September 2026
Version	0.1
Status	Draft

1. Introduction

1.1 Purpose

This document captures the business requirements for the Inventory Management module spanning the admin Portal and camp-level local servers (camp laptops), the synchronization between them, the backend APIs supporting the StopTB drug master and local stock management

2. Required Changes in AMRIT Inventory Management Module

2.1 Purpose of This Section

The existing AMRIT platform already has a live Inventory Management Module, with an Admin Portal for master-data configuration. Highlighting the sections that will get added to the flow :

Supplier Master (No change in the form)
Manufacturer Master (No change in the form)
Pharmacological Category Master (No change in the form)
New Form : Device Master - Refer Section 2.3.B
Item Category Master (Can include category name like X-Ray machine, PPE kit)
Unit of Measure Master (No change in the form)
Item issue method config (No change in the form)
Expiry date alert config (No change in the form)
Item Master (Changes suggested) - Refer Section 2.3.A
New Form : Device Inventory - Refer Section 2.3.C
New Form : Device AMC/Warranty (linked to Device Inventory) - Refer Section 2.3.D
Facility type master
Main store and substore
Item to Store Mapping
Item to facility mapping
New Form : Device to Camp/Store Mapping - Refer Section 2.3.E
Van/parking place to store mapping.

This BRD is not proposing a new module from scratch - it is defining the changes required on top of what already exists. This section exists specifically to answer that question for the Admin Portal component, where all inventory master data is configured and from which it synchronizes out to various service line.

2.2 Section wise Detailing

2.2.A. Item Master (existing form, changes only)

Item Type stays a two-way radio (Medical / Non-Medical) - Device is deliberately not a third Item Type; it is handled by the new masters in Tables 2.3.2 & 2.3.3

Name of Data Field	Field Type	Value/Options	Validation/Logic/Condition
Item Type	Radio button	Medical Non-Medical	Mandatory
Item Category	Dropdown (single-select)	e.g. Drugs, Non-Medical Consumables, Lab Devices, Devices/Equipment, PPE	Mandatory. Moved to sit directly next to Item Type in the field sequence.
Item Code	Text	—	Mandatory. Must be unique.
Item Name	Text	—	Mandatory. Existing validation.
Snomed CT Code		—	Enabled only when Item Type = Medical.
Snomed CT Term		—	Enabled only when Item Type = Medical.
Strength		—	Enabled/mandatory only when Item Type = Medical.
UOM		Medical: mg, ml. Non-Medical: Piece, Number, Box/Kit	Shown for both Medical and Non-Medical
Drug List Type		—	Enabled only when Item Type = Medical.
Item Form		—	Enabled only when Item Type = Medical.
Pharmacology Category		—	Enabled only when Item Type = Medical.
Manufacturer	Dropdown/Text	From Manufacturer Master	Mandatory for all Item Types.
Drug Type		Scheduled Non-Scheduled	Enabled only when Item Type = Medical.
Composition			Enabled/mandatory only when Item Type = Medical.
Route Of Admin			Enabled only when Item Type = Medical.
Item Description	Text (multi-line)	Free text	Optional, shown for all Item Types.

2.2.B. Device Master (NEW)

Generic device catalog, e.g. "Truenat Device," "X-ray Device," "Glucometer." Consumables tied to a device (e.g. glucometer strips) are not here - they stay in regular Item Master.

Name of Data Field	Field Type	Value/Options	Validation/Logic/Condition
Device Code	Text	Free text	Mandatory
Device Name	Text	e.g. Truenat Device, X-ray Device, Glucometer	Mandatory Generic/model-level name, not a per-unit record.
Device Description	Text (multi-line)	Free text	Optional

2.3.C. Device Inventory (NEW)

Item Master → Device Inventory (NEW) — the specific, physical units owned (e.g. this facility's actual glucometer unit).

Name of Data Field	Field Type	Value/Options	Validation/Logic/Condition
Device Master Reference	Dropdown	From Device Master	Mandatory. Links this unit to its generic device type.
Device Number / Serial Number	Text	Free text	Mandatory. Distinguishes multiple units of the same device model.
Manufacturer	Dropdown/Text	From Manufacturer Master	Mandatory.
Device Brand Name	Text	Free text	Optional.
Supplier	Dropdown	From Supplier Master	Optional.
Date of Purchase	Date picker	Date	Optional.
Cost	Numeric	Currency value	Optional.
AMC Cost (summary)	Numeric	Currency value	Optional — quick-reference figure; full AMC details captured separately in Table D.

2.3.D. Device AMC/Warranty (NEW, separate form, linked to Device Inventory)

Name of Data Field	Field Type	Value/Options	Validation/Logic/Condition
Device Inventory Reference	Dropdown	From Device Inventory (Device Number)	Mandatory.
AMC Vendor	Dropdown/Text	From Supplier Master or free text	Optional.
AMC Start Date	Date picker	Date	Optional.
AMC End Date	Date picker	Date	Optional. Should trigger an expiry-style alert similar to batch expiry, but for AMC/warranty lapse.
AMC Cost	Numeric	Currency value	Optional.
Asset Status	Dropdown	Active Under Maintenance Condemned	Mandatory (per NTEP condemnation guidance)

2.3.E. Device to Camp/Store Mapping

Name of Data Field	Field Type	Value/Options	Validation/Logic/Condition
Device Inventory Reference	Dropdown	From Device Inventory (Device Number)	Mandatory.
Store/Facility	Dropdown	From Facility Type Master / Main Store & Substore	Mandatory.
Assigned Date	Date picker	Date	Optional.
Mapping Status	Dropdown	Active Transferred Returned	Optional.

Format of exising inventory: