Your Office account in Microsoft is equipped with OneDrive which gives you 1TB of cloud secured storage. You will never lose an important file till you setup and store.

Below given the steps to utilize the service

1.1 OneDrive desktop app for Windows
1.2 Sign into OneDrive
1.3 OneDrive basics
1.4 Upload files to OneDrive
1.5 Set up OneDrive on your computer
1.6 Sync files with OneDrive in Windows

1.1 OneDrive desktop app for Windows

https://www.microsoft.com/en-us/microsoft-365/onedrive/download

1.2 Sign into OneDrive

It's simple to access OneDrive from any web browser. Just sign in with your Microsoft 365 account.

1. Go to comand sign in.
2. In the app launcher, select OneDrive.

Any files you've uploaded to OneDrive will already be there.

1.3 OneDrive basics

Navigation pane

• Files is your home base where you can find all of your files and folders.
• Recent shows the files you worked on last.
• Shared are the files others have shared with you and the files you've shared with others.
• Discover shows files that are trending around you from people you work with.
• Recycle binshows your deleted files and folders.
• Shared librariesshow files in recently visited Teams and SharePoint sites.

Toolbar

• Select New to create files or folders.
• Select Upload to add files or folders to your OneDrive storage.
• Select Sort to change how you'd like to view your files.
• Select View to change the view.
• Select Information to see details like who Has Accessand Activity. Or, hover the cursor over a file and information will appear.
• Use keywords and tags to Search for files or folders.

1.4 Upload files to OneDrive

1. Sign in to Office.com and go to OneDrive.
2. Select My Files.
3. Choose where you want to upload a file or folder.
4. Select Upload > Files orFolders.
5. Find what you want to upload and select Open.
   
   Or, you can select files or folders on your computer and drag them into the OneDrive web browser window.

1.5 Set up OneDrive on your computer

When you have OneDrive set up on your computer, it can mean that the files on your computer are backed up to OneDrive, letting you access them from anywhere.

1. Select Start and search for OneDrive.
2. Sign in with your Microsoft 365 account.
3. Follow the prompts and finish the setup process.

After you finish the setup process, your OneDrive folder will show in your File Explorer. It works a lot like any other folder on your computer. Add a folder or file and it automatically syncs to your OneDrive cloud storage.

1.6 Sync files with OneDrive in Windows

OneDrive for Business SharePoint Server Subscription Edition More...

Important: Beginning January 1, 2022, we are ending support for selected OneDrive desktop apps running on Windows 7, 8, and 8.1. Learn more.

With OneDrive, you can sync files between your computer and the cloud, so you can get to your files from anywhere - your computer, your mobile device, and even through the OneDrive website at OneDrive.com. If you add, change, or delete a file or folder in your OneDrive folder, the file or folder is added, changed, or deleted on the OneDrive website and vice versa. You can work with your synced files directly in File Explorer and access your files even when you’re offline. Whenever you’re online, any changes that you or others make will sync automatically.

This article describes how to download the OneDrive sync app and sign in with your personal account, or work or school account, to get started syncing. If you use Microsoft 365 Apps for business, you can also sync files from your SharePoint sites. If you're not using Microsoft 365 Apps for business, see Sync SharePoint files with the OneDrive for Business sync app (Groove.exe).

Note: For information about syncing files on macOS, see Sync files with OneDrive on Mac OS X.

Install and set up

1. If you're using Windows 10 or 11, your computer already has the OneDrive app installed - skip to step 2.

If you don't have Windows 10, 11, or Office 2016, install the Windows version of the new OneDrive sync app.

1. Start OneDrive Setup.
2. Select the Startbutton, search for “OneDrive”, and then open it:
   • In Windows 10 or 11, select OneDrive.

1. When OneDrive Setup starts, enter your personal account, or your work or school account, and select Sign in.

Key points in OneDrive Setup

There are two screens in OneDrive Setup that are helpful to watch for:

• On the This is your OneDrive folderscreen, select Next to accept the default folder location for your OneDrive files. If you want to change the folder location, select Change location - this is the best time to make this change.

• On the All your files, ready and on-demandscreen, you'll see how files are marked to show them as online-only, locally available, or always available. Files On-Demand helps you access all your files in OneDrive without having to download all of them and use storage space on your Windows device. Select Next.

Note: If you were already syncing OneDrive for work or school to your computer (using the previous sync app) and you've just installed the sync app, you won't see the This is your OneDrive folder or the Sync files from your OneDrive screen during OneDrive Setup. The sync app automatically takes over syncing in the same folder location you were using before. To choose which folders you're syncing, right-click the blue cloud icon in the taskbar notification area, and select Settings > Account > Choose folders.

See and manage your OneDrive files

You're all set. Your OneDrive files will appear in File Explorer in the OneDrive folder. If you use more than one account, your personal files appear under OneDrive – Personal and your work or school files appear under OneDrive - CompanyName.

You now have a new white or blue cloud icon (or both) in your notification area and your files are synced to your computer. Your blue cloud icon will appear as OneDrive – CompanyName when you hover over the icon.

Note: Contoso is an example name - yours will show the name of your organization.

Any time you want to change the folders you sync on your computer, right-click that cloud icon in the taskbar notification area, and select Settings > Account > Choose folders. Find other information about your account and change other OneDrive settings from here.