The Inventory Module is an essential component of our system designed to streamline the management of pharmaceutical stocks and the distribution of medicines. This module allows pharmacists to efficiently track and maintain inventory levels, ensuring that the right medications are available when needed.


Logging into the Inventory Module

To access the Inventory Module, please follow the steps below:

  1. Navigate to the Login Page:

           


  2.Enter the Credentials:

  • In the Username field, type your username.
  • In the Password field, type your password.

 3. Login:

  • Click the Login button to access the Inventory Module.

       

4. Proceed to the Next Step:

  • After logging in, you will land on the home page.
  • Tap on the TM logo displayed on the blue screen to proceed to the next step.


5.Selecting the Store Type

After logging in, choose the appropriate store type:

The terms "main store" and "sub store" in inventory management of medicines can vary depending on the specific organizational structure and practices. However, here are some common interpretations:

Main Store:

  • Central Inventory: Often refers to the primary location where medicines are stored and managed in large quantities.
  • Warehouse: May be a separate facility or part of a larger healthcare institution.
  • Primary Distribution Center: Serves as the hub for distributing medicines to other locations within the organization.
  • Key Features:
    • Typically holds a wider variety of medicines and larger quantities.
    • Responsible for receiving, storing, and distributing medicines to other locations.
    • May have more advanced inventory management systems and security measures.

Sub Store:

  • Secondary Inventory: Refers to smaller storage locations that are part of the overall inventory system.
  • Departmental Store: May be located within specific departments or units of a healthcare facility.
  • Satellite Pharmacy: A smaller pharmacy that operates independently but is connected to the main pharmacy for inventory management and replenishment.
  • Key Features:
    • Holds a more limited selection of medicines, often tailored to the specific needs of the department or unit.
    • Receives medicines from the main store for immediate use.
    • May have simpler inventory management processes and security measures.

Relationship Between Main Store and Sub Store:

  • Inventory Replenishment: Sub stores are typically replenished from the main store as needed.
  • Stock Levels: The main store monitors stock levels and ensures that sub stores have adequate supplies.
  • Inventory Management Systems: Both main stores and sub stores may use integrated inventory management systems to track stock levels, facilitate ordering, and optimize distribution.

Example:

In a hospital setting, the main store might be located in the central pharmacy department, while sub stores could be found in various departments such as the emergency room, operating room, and patient wards. The main store would receive and store large quantities of medicines, and then distribute them to the sub stores as needed to support patient care.

It's important to note that the specific terminology and organization of main stores and sub stores can vary depending on the size and complexity of the healthcare organization. It's recommended to consult the organization's inventory management policies and procedures for a more accurate understanding of their specific definitions and roles.


  1. Main Store:

    • Located at the district or state level, acting as the central distributor.

  2. Sub Store:

    • Located at the block or village level for local distribution.

 


6. After Selecting the Store Type

Upon selecting the Main Store, two dropdown options will appear:

  1. Pharmacist:

    • Allows access to various services that the pharmacist can manage and provide.

  2. Reports:

    • Enables the pharmacist to generate reports as needed.


7, Patient Issue without Prescription

This option allows the pharmacist to directly dispense medication to beneficiaries or patients without a prescription.

Additional Features:

  1. Click on Advanced Search:
    Use this feature to perform detailed searches for patient information or medication details.

  2. Click on Previous Records:
    Access a history of past transactions and patient records by selecting this option.



8.Physical Stock Entry

Physical stock entry for medicines is a critical process to ensure the accuracy and reliability of inventory records in healthcare facilities. It involves physically counting the quantity of each medicine on hand and comparing it with the recorded quantity in the inventory system.

Why is Physical Stock Entry Important for Medicines?

  • Patient Safety: Accurate inventory records are essential for ensuring that the necessary medicines are available when needed for patient care.
  • Medication Errors: Physical stock entry helps prevent medication errors by verifying the quantity of medicines on hand and ensuring that the correct medications are dispensed.
  • Compliance: Many healthcare facilities are required to conduct regular physical stock counts for regulatory compliance purposes, such as those related to controlled substances or pharmaceutical quality standards.
  • Cost Control: Accurate inventory records help manage costs by identifying discrepancies and preventing losses due to theft, waste, or expiration.


Click on this option to accurately add and manage stock levels.


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9.Stock Adjustment

Click on this option to adjust stock levels using the available tools.


10.Store Consumption

Click on this option to manage and record the consumption of stock within the store.



11.Stock Transfer

Click on this option to transfer medication from the Main Store to a Sub-Store.



12. Patient Returns

Click on this option to allow patients to return medication to the pharmacist using their visit details.


13, Indent

Indent in the context of medicine stock refers to a formal request or order for specific medicines or medical supplies within a healthcare organization. It is typically used to replenish inventory levels or to fulfill specific medication needs.

Key characteristics of an indent in medicine stock:

  • Internal document: Indents are primarily used within the healthcare organization, not for external purchases.
  • Specific medication information: They clearly specify the exact medicines required, including:
    • Medication name
    • Dosage form (e.g., tablets, injections)
    • Quantity
    • Expiration date (if applicable)
  • Priority: Indents may indicate the urgency of the request, such as for immediate patient care or to prevent stockouts.
  • Approval process: Indents often require approval from authorized personnel, such as pharmacists or pharmacy managers, to ensure that the requested medications are necessary and within budget.


Click on this option to enable the pharmacist at the Main Store to request or indent medication to a connected or subsequent Sub-Store.



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14.Reports

Click on this option to generate reports according to specific requirements.


15. Sub-store selection-

 Select Facility then sub-facility to login sub-store

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