To back up and archive your Outlook PST files, follow these steps:

Backup PST Files:

  1. Locate the PST File:
    • Open Outlook.
    • Go to File > Account Settings > Account Settings.
    • Click on the Data Files tab.
    • Note the location of your PST file.
  2. Copy the PST File:
    • Close Outlook.
    • Navigate to the location of your PST file using File Explorer.
    • Copy the PST file to your desired backup location (e.g., external drive, cloud storage).

Archive Emails:

  1. Manual Archiving:
    • Open Outlook.
    • Go to File > Info > Tools > Clean Up Old Items.
    • Select "Archive this folder and all subfolders".
    • Choose the folder you want to archive.
    • Set the date to archive items older than a specific date.
    • Choose the location to save the archive file (.pst).
    • Click OK.
  2. Auto Archive Settings:
    • Open Outlook.
    • Go to File > Options > Advanced.
    • Under AutoArchive, click on "AutoArchive Settings".
    • Configure the settings as per your preference (e.g., how often to run AutoArchive, where to save the archive file, etc.).
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